EMPLOYMENT OPPORTUNITIES

The Project Manager Assistant/Contract Administrator assists with the planning, organization, contract administration, and management of the day-to-day operations of construction projects from the award of the project through closeout, as well as any other responsibilities that support and aid the Project Management team.

ESSENTIAL FUNCTIONS / MAJOR RESPONSIBILITIES:

• Sets up new projects when awarded to include issuing job numbers, setting up in accounting program and payroll as needed, and setting up job folder on the server.
• Performs all duties of Owner contract administration, including contracts, correspondence, documentation submission, and accounts receivable.
• Performs all duties of Subcontract & Vendor administration, including subcontract issuance, PO issuance, change orders, correspondence, documentation collection and tracking, and accounts payable.
• Assist in Owner and Subcontractor CO, RFI, RFP and Submittal Administration, and Tracking.
• Provides advice and interpretation of contract requirements as well as organizes, understands, and maintains up-to-date contract documents.
• Coordinates approval of negotiations, contracts, and subcontracts with appropriate management staff.
• Prepare master submittal schedule and submittal log – aid in the review and submission of project submittals.
• Ensures timely processing of technical reports and deliverables. Coordinates with project managers to ensure contract requirements are fulfilled.
• Prepares, maintains, and reviews required management reports, as needed.
• Attends meetings, records, and distributes minutes, as needed.
• Collects and manages certified payrolls and submits required reports to customers.
• Requires working effectively with Site Superintendents, Project Manager, Program Manager, Executive Management, Finance Department, internal and external customers.
• Maintains current knowledge of relevant contractual procedures and practices.
• Performs administrative duties to include but not limited to copying, faxing, mailing, filing, and scanning.
• Maintains office records, files, references, and manuals.
• Compiles and enters information in the accounting system; analyzes financial information and documents business transactions.
• Maintains financial records by entering all accounts receivable and accounts payable information.
• Able to work on multiple projects at any given time.
• Performs a variety of other duties as assigned and special projects as needed.

POSITION SPECIFIC QUALIFICATIONS & EXPERIENCE

• 3-5 years of industry experience in general contracting.
• Experience and knowledge of construction estimating, means and methods, accounting, document administration, and a thorough understanding of industry practices.

SALARY:

• Negotiable – depending on experience
• Paid Weekly on Fridays (Mon thru Sun Work Week) w/ paystubs emailed.

BENEFITS:

• Health, Dental & Vision Insurance
• 401(k) – w/ employer match up to 3% of annual income
• Paid time off (8 Days) – New Year, Memorial Day, Independence Day, Labor Day, Thanksgiving, & Christmas + 2 additional days, usually utilized at Christmas and Thanksgiving
• Earned Leave (Vacation/Sick)
• Aflac – Available for employees to take advantage of/supplement insurance at additional expense
• New York Life Insurance – Available for employees to take advantage of/supplement insurance at additional expense

EOE/M/F/Disability/Vet

The Project Manager’s responsibility includes managing commercial building construction projects located throughout the Hampton Roads area. Responsibilities include customer interface and ensuring customer satisfaction; developing means and methods; analyzing and competitively purchasing subcontractor services and material purchases; reviewing proposed designs for constructability, value-engineering, contract negotiations; creating, updating, and enforcing project schedules; problem-solving; coordinating project meetings as needed; keeping project records and documents; managing project cost; managing change orders, managing submittals and other necessary project documents and physically inspecting projects to monitor progress and compliance with project standards.

ESSENTIAL FUNCTIONS / MAJOR RESPONSIBILITIES:

Responsible for full project ownership including, but not limited to:

• Coordinate all activities with the Superintendent and project team.
• Own all project finances.
• Organize, understand, and maintain up-to-date contract documents.
• Prepare the project construction schedule in conjunction with the Superintendent and required subcontractor input.
• Coordinate the intent and implementation of the final project budget.
• Issue all subcontract scopes.
• Prepare a master submittal schedule and submittal log.
• Schedule and conduct regular owner and subcontractor coordination and preconstruction meetings.
• Receive, review, document, and administrate the resolution to all project-specific issues.
• Assist the Superintendent in the implementation and coordination of on-site quality control and safety procedures.
• Receive, review, and process all subcontractor Requests for Information (RFI) and Requests for Proposal (RFP) forms.
• Prepare, distribute, and acquire approval of all Owner Change Order Requests.
• Prepare and distribute all subcontractor Change Orders and associated budget revisions.
• Prepare and distribute the monthly Owner Applications for payment.
• Oversight of all project administrative logs and close-out activities.
• Drive the importance of a safety-first mindset to everyone touching the project.
• Comfortable managing multiple projects at varying stages within a lifecycle.
• Manage a small team of employees, providing oversight, direction, and mentoring in accordance with company policies and procedures.
• Foster and cultivate a team culture that aligns with the company’s mission and values.

POSITION SPECIFIC QUALIFICATIONS & EXPERIENCE

• B.S. in Construction Management, Engineering, or related field position OR equivalent combination of education and experience.
• 5 years of industry experience, preferably in general contracting.
• Experience with construction industry scheduling software.
• Previous experience managing employees preferred.
• Blueprint Reading.
• Prime Contractor, General Contractor experience.
• Federal Government construction experience (NAVFAC, USACE, Dept of Veteran Affairs).
• Capable of running 2-3, multi-million dollar, multi-trade jobs at one time.

SALARY:

• Negotiable – depending on experience
• Paid Weekly on Fridays (Mon thru Sun Work Week) w/ paystubs emailed.

BENEFITS:

• Health, Dental & Vision Insurance
• 401(k) – w/ employer match up to 3% of annual income
• Paid time off (8 Days) – New Year, Memorial Day, Independence Day, Labor Day, Thanksgiving, & Christmas + 2 additional days, usually utilized at Christmas and Thanksgiving
• Earned Leave (Vacation/Sick)
• Aflac – Available for employees to take advantage of/supplement insurance at additional expense
• New York Life Insurance – Available for employees to take advantage of/supplement insurance at additional expense
• Vehicle Allowance OR Company Vehicle
• Fuel Card
• Bonus Program – varies based on job performance

EOE/M/F/Disability/Vet

This position requires the candidate to provide on-site coordination for all phases of construction projects, including coordinating subcontractors, material, and equipment, ensuring that specifications are being strictly followed, and work is proceeding on schedule and within budget. Superintendent shall be responsible for scheduling, inspections, quality control, and job site safety. Valid driver’s license and decent driving record. OSHA 30/CPR-First Aid/QC Certifications all preferred. Please send resume and salary requirements.

ESSENTIAL FUNCTIONS / MAJOR RESPONSIBILITIES OF SUPERINTENDENT:

• Schedule subcontractors, consultants, and vendors on the critical path to ensure timely completion.
• Perform quality control duties and responsibilities regarding the work being performed.
• Communicate with project team regarding RFI’s, Potential CO’s, and Material Submittals.
• Ensure that subcontractor is fully executing and complying with his contracted scope of work.
• Coordinate required inspections with local jurisdictions.
• Identify subcontractor non-compliance with safety, health, and environmental quality standards.
• Identify conflicts in construction progress and communicate them to the project team for resolution.
• Maintain daily log (written) of activities on the job site.
• Perform Superintendent duties at multiple job sites, simultaneously.
• Ensure subcontractor has corrected all deficiencies identified by the project team.
• Walk all units on the project daily to monitor activities and assist in future planning.
• Preside over weekly subcontractor meetings designed to coordinate the work.
• Issue notices of non-compliance to subcontractors in regard to the quality of work or scheduling.
• Ensure that the job site is always kept in a clean and organized manner.
• Perform job progress and completion punch list identification and completion.

EDUCATION AND/OR EXPERIENCE:

• Minimum of 3 years of verifiable industry experience, preferably in general contracting
• Extensive experience and knowledge of construction means and methods and a thorough understanding of industry trades and practices.
• Ability to read and interpret documents such as construction specifications, blueprints, safety rules, operating and maintenance instructions, and procedure manuals.
• Experience with Microsoft Office (Excel, Word, Project & Outlook) is preferred.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers, subcontractors, or employees of the organization.

SALARY:

• Negotiable – depending on experience
• Paid Weekly on Fridays (Mon thru Sun Work Week) w/ paystubs emailed.

BENEFITS:

• Health, Dental & Vision Insurance
• 401(k) – w/ employer match up to 3% of annual income
• Paid time off (8 Days) – New Year, Memorial Day, Independence Day, Labor Day, Thanksgiving, & Christmas + 2 additional days, usually utilized at Christmas and Thanksgiving
• Earned Leave (Vacation/Sick)
• Aflac – Available for employees to take advantage of/supplement insurance at additional expense
• New York Life Insurance – Available for employees to take advantage of/supplement insurance at additional expense
• Vehicle Allowance OR Company Vehicle
• Fuel Card
• Bonus Program – varies based on job performance

EOE/M/F/Disability/Vet